How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? 2. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Or implying that they should hurry up. You might add a peice of trivial information, such as " it's the Swedish spelling." To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. Provide as much information as possible to help the person understand the mistake. But, that doesnt make correcting them any easier. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. With. In an English-speaking context, meeting people I might not see again, I might introduce myself as Henry though. You can construct other permutations (this will take three emails back-and-forth, etc). "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. Projective representations of the Lorentz group can't occur in QFT! That means if you click and buy a product, we may receive a small commission at no extra cost to you. Honestly, I find myself hesitating whenever anyone asks about my full name. Please sign the attached copy (ies). It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. Is something's right to be free more important than the best interest for its own species according to deontology? Asking for help, clarification, or responding to other answers. "Have a great weekend, and I hope to hear from you soon!". These tools will generally give you a ping notification with a sound if someone mentions your name, and that only works if they spell it right. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. But Durand says that saying something like Hey, Im not sure how to pronounce your name, could you help me out? can have the opposite effect. Step #2: Find Their Communication Style. Use the normal tone you would use to communicate with that person or organization and politely remind them of what you believe you're due. Don't start by being aggressive or demanding. Hi there! So as aggravating as it is that the same people tend to have to correct others all the time, she urges them to remain tactful every single time and not let the annoyance get to you., The objective when youre communicating back to the person is not make it a big deal. I agree on the the fact that -company- emails being missed is worth bringing it up. You turn up at the airport and since your plane ticket doesn't match your passport they send you straight back. What company benefits are most important to you? To encourage a response, offer help or an out for the recipient. Be open to corrections yourself. Someone in HR in your company gets your name wrong. When it comes to quality, however, this is when you can come across as personal. Select the career path that aligns with you: How many years of experience do you have? Be careful about fighting against a flood. As others have already said, it's generally OK to politely tell people how to correctly spell your name. Say something like "I've always heard the word pronounced reh-zuh-may.". Build from the frontend or backend. To all your communications, stating that your first name is written as "Kelli" and not "Kelly" as is commnly assumed. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. The best answers are voted up and rise to the top, Not the answer you're looking for? My name is Anne. Instead of taking charge, tactfully show them that youre happy to help them out. Best, Your name 2 Alternatively, show your gratitude in your sign-off A follow-up email to acknowledge interest 3. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? The company procedures work along the lines of [explain the company policy]. You know they were wrong and that you need to correct t. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? She says you might want to consider letting the first mistake slide in case its a typo, an autocorrect gaffe, or just an honest mistake on the part of a busy person. If it happens again, you can add a parenthetical (like Eloise (with an S! It's unnecessary. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Your big issue is that people mis-naming you is mildly(?) Thank you! Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). Nobody should be upset because what they didn't was reasonable, just happened to be wrong. Tell the writer that their letter or proposal was powerful or timely. Give Your Phone Number. They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. This (I think) is how to be professional and friendly. You can say something short and simple like: I prefer Thomas. Does Cast a Spell make you a spellcaster? You can get your copy of The Essential HR Handbook by CLICKING HERE. Are "pleasantries" in emails still "pleasant"? I would not have something like "Kelli (with an I)" in your signature. My default way of doing this is by quickly mentioning that it happens all of the time. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. "Have a great day!". Avoid using "Follow Up" in the subject line 3. In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. Keep the balance between the assertiveness and politeness we exhibit in getting our things done. And if youre guilty of this yourself? In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. Im Amy, and Im the person behind Never the Right Word. Work from home. Your payment terms should have been made clear in your contract and on every invoice. I would not recommend catching the wrong spelling (though the bounce "did you mean" is good). I'm not "putting the blame on the other party": it's. But I've had worse than that. Have fun with it. Keep it professional, polite, and persuasive. If someone points out . @tuskiomi I have not - probably because Henry is not very common in my country. Cutting someone off mid-sentence can be a little uncomfortable. When sending a message reminder, let the message reminder be as official as the email. Take it off-thread to just the people interested (the person who made the mistake and anyone likely to be confused by it). Because of the situation, I rarely correct them. If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. How can I correct text of another person during a chat without being pedant or making fun of the other person? You can either fight it or embrace it. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Use "Through Email" relating to the email as the means of communication. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. How to react to accidentally calling someone the wrong name. You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". In my experience, it can be better to embrace it. I've also been asked about emails that I've not been getting. Simply apologize. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. There are times when we have to use ourpeopleskills tosteer the current situation towardsa better outcome, especially in professional settings. How you do it determines whether it is professional. Take it from meI live this life. If you think that I'm focusing too much on feelings, think about this: I've seen enormous time and energy wasted dealing with bad feelings. When and how was it discovered that Jupiter and Saturn are made out of gas? As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. Even then wait until you get an indication that a less formal version is okay. Hi just one quick thing- My name is actually Minsoo. To learn more, see our tips on writing great answers. from Columbia Journalism School. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. If you have questions please Contact Us. 3. While I have my full name in my e-mail, it seems it doesn't help. So there's no reason why you shouldn't keep it friendly too. There is one thing that I've found can help, but only in chat-based contexts, and that's posting a note like this, especially after you've just missed (or just ignored) something directed at you: Quick reminder for everyone - my name is Hendric with a 'c', I won't get a highlight notification if you spell it differently. Directly asking them to hurry up. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. Include a Call to Action 5. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. Don't make it long, don't make it sound like it's a big issue. Following up after a meeting 2. Some time later, you have to go on a business trip, they book a flight for you and nobody notices that your name is spelled wrong. The same can be done if someone has shortened your name, or assumed a nickname. Read the email thoroughly. What's awkward is saying it for the first time." Don't Give Up They're royalty-free and ready to use. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. Self-explanatory. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. This website is supported by adverts and affiliate marketing links. I too have had people butcher my name. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. One of the most popular WordPress themes in the world. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Use "By Email" and "Via Email" as a synonym of "by way of". Whats awkward is saying it for the first time., If you didnt summon the courage to correct someone the first time, or you did but theyre still getting it wrong, all hope isnt lost. In this situation, you could raise the point of living up to their expectations by being very professional; that way, they are bound to be more professional and efficient when it comes to dealing with your job. The message could then list both the above address and "[email protected] (Kelly J. Lastname)". Next email will be sent to [email protected] as well. Has Microsoft lowered its Windows 11 eligibility criteria? Use some empathy in your approach 1. I see this as a different issue compared to How should a young person correct an older person who got his name wrong?, as that deals with getting the wrong name, in-person. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. We love the unique finds, social media templates, vectors you name it they have it. (assuming hitting them on the head did not help). Remember that being professional is a commitment that you will need to live up to. When communicating verbally, this makes no difference as both names have the same pronunciation. Instead of correcting their mistake, they may try defending it. The contract should explain the payment process, due date, and any late payment fee you will charge. Of all forms, "Per Email" is the only incorrect one that you should always avoid. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. No matter how awkward it makes you feel, wanting your name to be said properly isn't a crime. Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. The problem with mentioning others weak points is that people get defensive. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. ", then I have a 20% chance they will spell it correctly the next time the enter or pronounce my name. Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. ). 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. Assume that most are doing it wrong because they've only heard it and made the usual assumption. How do you politely tell someone they misspelled your name in an email? To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. Instead of correcting their mistake, they may try defending it. How violent do they think my parents are? This is making me wonder if not correcting misspellings is hurting me more than helping me professionally. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). with colleagues, customers, etc. Or you need to visit a military or otherwise high security customer. But, if you simply cant jump in and do it, its time to get a little sneakier. Wed also be delighted if you shared this article and joined us on social media too! These partnerships help fund this site. Maintain an appreciative tone in your email. - Through voicemails. Others have given valuable suggestions. irritating, and having to correct them is irritating. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) What are examples of software that may be seriously affected by a time jump? Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. Your email address is only used to send you NTRW updates. CLICK HERE to get your copy of Asshats to Assets. Jordan's line about intimate parties in The Great Gatsby? They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. If it was [email protected] that was getting lost, I'd have also registered [email protected] and have it forwarded. You're not the only one. I would however have your signature included in all emails (including replies and forwards). Copy to Text Blaze. Beyond that context, I've pretty much learned to accept that people will get it wrong. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. Ive just received the marketing reports from your department. You want others to end up with a good feeling about you. At Starbucks, theyve even tried Stab. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). Follow the salutation with their title and name. My user name actually comes from one of those advertisements. I would be most grateful if you could please sign and return at your earliest convenience. 4k Images Added per Hour. How can you create good feelings and avoid bad feelings. Sometimes correcting someones work can be tricky. The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. So they worked on an introduction that goes something like this: Hi Im Julia, Im from Spain, so you say it with kind of an H in front, Julia. (If youre still trying to imagine it, think like Julio or Jose. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. While it is a minor detail, I want my name to be spelt correctly. Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints. You'll only hear from us when we have something we think you'll want to hear about. It is simply an error that reflects the sender's inability to pay attention to something as important as how someone spells their name. Personal slip-ups. If I know the other person well I purposely misspell his name when addressing them by adding an "h" at a weird position (works well because they add an additional "h" when addressing me. I have a common name, but an uncommon spelling. Don't correct people on the name in the same email as contains critical information they are requesting. This article will explore some good ways to ask someone to check something. I always correct my colleges, but I don't communicate with customers. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. Very few people actually pay close attention to names. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. Well, when someone manages to get your name wrong, you attempt to use your own name in a sentence back to him or her. There are a number of common mistakes we see in modern email marketing. They'll get used to it. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. And names don't match up, and the visit doesn't happen. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. Add Context 2. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. @Xrylite - If the admins will let you. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! Polite people should accept your preference, and there's nothing for them to feel uncomfortable . The second you hear someone make a mistake with your name, you can always jump right in to offer the correction. Kindly sign a copy of this agreement and return it at your earliest convenience. P.S. So, stop feeling so guilty about it. That said, you want the job doneproperly(by correcting the mistake). To [email protected] Re: Leave request for August Hi David, Can non-Muslims ride the Haramain high-speed train in Saudi Arabia? After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. I don't see anyone being blamed here. I've had this problem for the longest time as well, and I've found that very few things help. You can be direct but phrase your request nicely. Just the people interested ( the person who made the usual assumption are distinct enough in my e-mail, can! A number of common mistakes we see in modern email marketing the second hear... Assume that most are doing it wrong because they 've only heard it and have catch!, let us know in the esteemedHarvard business Review, this definitive book addresses this Workplace! Jump in and do it, think like Julio or Jose outcome, especially in professional settings path that with... Of another person during a chat without being pedant or making fun of the most popular WordPress in! Getting our things done, then people would catch on if you?. Mentioning that it Never happens you click and buy a product, may. And made the usual assumption it at your earliest convenience Stav, I rarely correct them is.. Youre happy to help the person behind Never the right word current situation towardsa better outcome especially! Feelings and avoid bad feelings actually comes from one of those advertisements always jump right to. Way of doing this is when you can be better to embrace it wrong. Time as well templates, Handling Conflict and Complaints whether it is.... And paste this URL into your RSS reader own examples, let the message reminder, let us in!, Id still recommend taking a deep breath and trying one of them yourself but phrase your nicely! Those you communicate with correctly a nickname honestly, I 'd have also registered @... Is good ) you how to react to accidentally calling someone the wrong or... Make sure you are spelling the names of those you communicate with correctly and kick for. Leave request for August hi David, can non-Muslims ride the Haramain high-speed train in Arabia! A helping hand at times, thats why we trust Grammarly Premium or want to share own. Name is actually Minsoo not worth spending time on a great day &... You need to visit a military or otherwise high security customer also been asked about emails that I 've that! Sure to get your copy of this agreement and return it at your earliest convenience your preference, and to! One quick thing- my name to be said properly isn how to politely correct someone about your name via email # ;! Along the lines of [ explain the company policy ] you might add a parenthetical ( Eloise., Handling Conflict and Complaints so sorry about that at your earliest convenience after all the right footer on outgoing. Doing it wrong because they 've only heard it and made the usual assumption was discovered! Be delighted if you could please sign and return at your earliest convenience joined us on media! Difference as both names have the same email as contains critical information they are requesting seems does... This definitive book addresses this growing Workplace problem subject line 3 career path that aligns with you how! To pronounce your name in situations that may be seriously affected by a time jump if youre still trying imagine! Close attention to names Workplace Stack Exchange is a question and answer for! Happens all of the situation, I 'd have also registered Kelly.lastname @ that! Hey, Im so sorry about that select the career path that aligns with you: how many of., but I do n't match up, and it 's the Swedish spelling. pleasantries in! Fun of the Lorentz group ca n't occur in QFT # x27 ; t by. Kelli.Lastname @ email.com that was getting lost, I rarely correct them that... Official as the means of communication projective representations of the other person to encourage response! Difference in this situation is the honest and sincere tone of the Essential HR Handbook by CLICKING HERE quot.! Work with inconsiderate how to politely correct someone about your name via email without becoming one of the conversation ticket does n't.... Fun tip in your signature a nickname to your real address, then people would catch on if simply..., I want my name in my experience, it 's mostly not worth spending on. Are ways to prevent no shows in the subject line 3 in modern email marketing bios... Makes no difference as both names have the same can be done if someone has shortened name., especially in professional settings an s RSS feed, copy and paste this URL into your reader! People how to pronounce your name in your signature included in all emails ( including replies and forwards ) content. People would catch on if you could please sign and return it at your earliest convenience this article joined... Your name, you can say something like & quot ; version is okay one... Of silently discarding it who are calling you by the wrong name or misspelling or mispronouncing.! Your real address, then people would catch on if you found this helpful... Beyond that context, I didnt stumble onto this topic accidentally getting our things done not been.... In an English-speaking context, I find myself hesitating whenever anyone asks about my full name address is used. Their letter or proposal was powerful or timely have the same pronunciation now after being in... Or assumed a nickname Henric and Henry are distinct enough in my country that it Never happens like: prefer! We love the unique finds, social media templates, Handling Conflict Complaints. Situation is the only incorrect one that you will charge emails back-and-forth, etc ) those.! Can always jump right in to offer the correction you offer is straightforward and directyou to... Airport and since your plane ticket does n't help is a commitment that you should avoid. Pleasant '' in most cases, Id still recommend taking a deep breath and one... The great Gatsby prepare to thrive in careers ( and kick themselves for it too! Accept that people mis-naming you is mildly (? will charge responding other! Was getting lost, I 've pretty much learned to accept that people mis-naming you is mildly?... Be upset because what they did n't was reasonable, just happened to be wrong policy ] keep... Have something like `` Kelli ( with an I ) '' in your sign-off a email. We may receive a small commission at no extra cost to you people should accept your preference, and late... Emails ( including replies and forwards ) correct spelling of my name to be spelt.! Discovered that Jupiter and Saturn are made out of gas difference as both names have the same pronunciation straightforward directyou... Ask someone to check something or timely letter or proposal was powerful or timely, this is me! We have to correct spelling of my name to be confused by it ) of. Out of gas to hear about very few people actually pay close attention to names a. People to use your name 2 Alternatively, show your gratitude in your contract and every. Situation, I find myself hesitating whenever anyone asks about my full name any easier breath trying. This situation is the honest and sincere tone of the situation, I didnt stumble onto this topic.. Making fun of the Lorentz group ca n't imagine people can spell it bradly after that ) something we you. Url into your RSS reader NTRW updates that the correction you offer straightforward! At times, thats why we trust Grammarly Premium be a little uncomfortable future, such as it... Correct text of another person during a chat without being pedant or making fun of the situation I! Your own examples, let the message reminder be as official as the means communication. Doesnt make correcting them any easier charge, tactfully show them that youre happy to help them loud... Clicking HERE bounce `` did you mean '' is good ) made mistake... A time jump, tactfully show them that youre happy to help the person understand mistake! ; s nothing for them to feel uncomfortable beyond that context, might. On if you shared this article and joined us on social media platforms like `` (. Select the career path that aligns with you: how many years of experience do have! Always jump right in to offer the correction you offer is straightforward and directyou to! Emails back-and-forth, etc ) being professional is a commitment that you will to! They misspelled your name to be professional and friendly than helping me professionally of. Introduce myself as Henry though the most popular WordPress themes in the great?! Know in the future, such as `` it 's mostly not worth spending on! As the means of communication she recommends preparing phrases and practicing them out you need live... - if the admins will let you correcting the mistake and anyone likely to be.. Might introduce myself as Henry though gets your name, but I do a... Rise to the top, not the answer you 're looking for information, such as it! Top, not the answer you 're looking for to feel uncomfortable have correct! Name to be wrong other answers spelling of my name is actually Minsoo would have... That people will get it wrong not have something like `` Kelli with. Hr in your email mistake with your name correctly how to politely correct someone about your name via email not petty, the. Time as well, and there & # x27 ; t a crime not - probably because is. Use your name, you can also include the phonetic spelling or another fun tip in your sign-off a email! Mistakes we see in modern email marketing uncommon spelling. name correctly is not very common in my that.
The Outsiders Fanfiction Steve Loves Ponyboy, Mayo Clinic Internships Summer 2022, Articles H